Senior Project Manager - Sourcing & Contract Policies

• Provide project planning activities, including:

  • Developing, maintaining, and monitoring project schedules.
  • Creating and maintaining project documents.
  • Coordinating submissions of workstream weekly status reports.
  • Developing PMO status reports and preparing status presentations using Microsoft PowerPoint.
  • Reporting status to the PMO, project leadership, and organizational leadership.
  • Organizing project artifacts in Microsoft Teams.

• Coordinate and contribute to the development and revision of procurement sourcing, contract, and related templates to reflect current policies, procedures, and legal requirements.

• Coordinate and contribute to the development and revision of procurement process and procedure documentation to ensure clarity and compliance with organizational and legislative policies.

• Collaborate with the Project PMO, legal staff, leadership, procurement staff, and other subject matter experts to gather information for template, policy, and procedure development.

• Facilitate workshops or meetings to obtain information needed for documentation or to determine documentation requirements.

• Ensure all documents meet legal requirements, regulatory standards, and adhere to customer style guides and templates.

• Conduct ongoing reviews of existing documentation to identify areas for improvement.

• Produce high-quality documentation that is clear, consistent, accurate, and meets procurement industry standards.

• Maintain all documents in designated Microsoft Teams folders, ensuring they are organized, up-to-date, and easily accessible by procurement staff.

• Develop simple, understandable step-by-step job aids to support the implementation of new or revised templates and documents.

• Translate the strategic vision for templates, policies, and procedures into actionable plans, including:

  • Project plans, resource alignment, training, communications, transformation management, change management, system integration testing, user acceptance testing, go-live preparations, and post-go-live support.

• Balance multiple priorities by coordinating workstream resources and monitoring activities to maintain PMO schedules, updating as necessary, and mitigating impacts to other workstreams.

• Leverage prior experience on large projects or significant segments of complex projects to:

  • Analyze complex delivery dates and create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules.
  • Align schedules with organizations, stakeholder groups, functional workstreams, technology, methodology, tools, and solution components to deliver on time and within budget.
  • Monitor progress to track milestones and report status.

• Oversee project scope and objectives, including managing RAID (Risks, Actions, Issues, and Decisions), change management, and communications processes.

• Organize and maintain all project artifacts in Microsoft Teams and SharePoint folders for team access.

• Participate in PMO, Steering Committee, and other project meetings, documenting discussions and decisions.

• Serve as a liaison to facilitate communication between the PMO, other project managers, and team members.

• Support the PMO in all aspects of the project.

• Required 20+ years’ expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) required.
• Required 16+ years’ project management experience in technical writing or documentation management, with demonstrated writing and editing skills.
• Required 16+ years’ experience with demonstrated written and verbal communication skills, with the ability to clearly articulate messages and tailor documents for diverse audiences.
• Required 16+ years’ of proven leadership and decision-making skills managing a diverse team including onsite and virtual team members
• Desired 16+ years’ experience or familiarity with contract law or procurement processes.
• Desired 5+ years’ experience managing cloud ERP testing.
• Desired 8+ years’ experience with Microsoft SharePoint and Teams
• Must be willing to work onsite 4 days a week

Education/Certifications: 

• Bachelor’s degree in English, communications, business, or a related field, or equivalent experience is required.
• PMP certification required